Job Details

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Major duties and responsibilities include but not limited to:

• Coordinating program operations, administrative duties, meetings, and requests while serving as primary contact, liaison, and administrative support in conformance with VA policies and regulations
• Collecting, compiling, and tracking program data and statistical information; assisting with analysis, reporting, projects, goals, outcomes, and service-line requirements
• Tracking and reviewing incoming documents, service-wide requests, reports, and applications; ensuring accurate data entry, completeness, consistency, and timely prioritized responses
• Responding to technical and administrative questions regarding program policies, compliance, Capital Planning, onboarding, equipment, supplies, and service-line operations; clarifying issues and coordinating appropriate referrals
• Providing program support regarding leave, FMLA, access, key requests, work orders, equipment, supplies, training, transportation, medical equipment, and serving as timekeeper, ADPAC, TMS Coordinator, and/or PIV sponsor
• Managing administrative functions, equipment, supplies, inventories, and ordering activities; coordinating with Acquisition and Material Management Service/SPD-Customer Service and assisting with standard operating procedures
• Compiling and coordinating reports addressing clinical performance measures, performance improvement, staff management, accreditation requirements, timekeeping, equipment inventories, supplies, and special projects
• Prioritizing and accomplishing program assignments independently, exercising judgment, maintaining confidentiality, supporting leadership, and ensuring established deadlines and program requirements are met
• Preparing records, work orders, timekeeping, space allocation, supply orders, patient admission binders, equipment documentation, audits, and information for accessible electronic files
• Coordinating meetings, conferences, trainings, agendas, handouts, minutes, correspondence, reports, SOPs, action items, follow-up activities, and progress reporting to managers and directors
• Performing administrative tasks including information control, tracking, supply ordering, and computer support using Microsoft Word, Excel, Outlook, Vista, MS Teams, and other programs
• Performing other related duties as assigned

Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m.

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not Approved.