Job Details

Airport Administrative Coordinator

Join the Charles M. Schulz - Sonoma County Airport (STS) as an Administrative Coordinator! Starting salary up to $46.45/hour ($96,946/year) plus a competitive total compensation package!

The Airport Administrative Coordinator position provides essential administrative support for the day-to-day operations of the Charles M. Schulz–Sonoma County Airport (STS). Under the direction of the Airport Administrative Manager, and in support of Airport activities, the position serves as the Airport executive management's primary administrative coordinator. Responsibilities include providing day-to-day training, guidance, and onboarding assistance to office support staff, and assisting management with performance observations, coaching, and recommendations to support staff development and effective team operations. Responsibilities of the position also include:

• Coordinating front desk operations and administrative workflows with the Senior Office Assistant team to ensure consistent, timely, and responsive customer service
• Supporting Aviation Commission administrative functions, including Brown Act compliance, agenda preparation, public noticing, agenda packet development, meeting logistics, official records, minutes coordination, and post-meeting follow-up
• Coordinating the preparation, review, and routing of Board of Supervisors agenda materials, reports, resolutions, presentations, and supporting documentation while managing review schedules and critical deadlines
• Maintaining official Airport administrative records, document retention systems, standardized templates, and operating procedures that promote regulatory compliance, consistency, and organizational continuity
• Coordinating recurring reports, correspondence, and administrative documentation required to support FAA, TSA, DOT, California Division of Aeronautics, and other regulatory requirements
• Administering the Airport's aircraft noise concern reporting program and maintaining related data and reporting systems
• Participating in the implementation, maintenance, and continuous improvement of Airport administrative and operational technology systems, including Microsoft 365, Aerosimple, Humanity, Power BI, Casper Noise Management, GIS applications, electronic records systems, and other specialized aviation technologies
• Identifying and implementing opportunities to improve administrative processes, office efficiency, customer service, and overall organizational effectiveness
• Supporting purchasing documentation, contract routing, and other related administrative processes

As the ideal candidate for this position, you are a highly organized, detail-oriented professional who enjoys working in a collaborative, customer service-oriented environment. You demonstrate sound judgment and possess many of the following:

• Experience working in an office environment providing high-volume customer service
• The ability to coordinate multiple priorities effectively in a fast-paced public agency environment
• The ability to understand organizational priorities, effectively manage competing demands, and consistently meet deadlines
• Experience preparing, reviewing, and editing complex and detailed internal and public-facing documents
• Exceptional written and verbal communication skills, with the ability to exercise sound professional judgment, maintain accuracy, and take initiative to improve administrative processes
• The ability to interact professionally and effectively with elected officials, regulatory agencies, consultants, airport tenants, airlines, community stakeholders, and the traveling public while maintaining confidentiality
• Proficiency with current Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel

Charles M. Schulz – Sonoma County Airport is the North Bay's commercial service airport and the fastest-growing regional airport. The Airport is projected to serve more than one million annual passengers in 2026 and supports scheduled passenger service, corporate and general aviation, air cargo, law enforcement, emergency medical services, search and rescue, aerial firefighting, flight training, and more than 300 based aircraft. The Airport is advancing significant capital improvement, planning, air service development, regulatory compliance, and strategic initiatives, and the Airport Administrative Coordinator plays an integral role in supporting these efforts and helping the Airport achieve its long-term vision. STS is the only local airport that offers air service directly into the North Bay region. As a commercial service airport, STS supports up to 21 flights per day, with facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical services, search and rescue, firefighting aircraft, and pilot training.

Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.

This recruitment is being conducted to fill an Airport Administrative Coordinator position in Sonoma Public Infrastructure. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Administrative Aide.

Application submissions require the Supplemental Questionnaire to be completed.

Minimum Qualifications

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity. Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. The position advertised on this announcement does not require possession of a valid California Driver's License.

Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations. Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications. Certain positions may require the ability to speak, read and write fluent Spanish. Positions allocated to this class may require specific knowledge and abilities.

Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire to be completed.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination