Job Details

Legal Processor II

Join the Sonoma County Sheriff's Office in supporting the community!

Starting salary up to $36.18/hour!

About the Position: As a Legal Processor II in the Sonoma County Sheriff's Office Civil Bureau, you will be responsible for answering phone and email inquiries from the public and assisting in-person clients, processing a variety of legal and court documents, and communicating procedures and policies to attorneys, law enforcement, court personnel, and the general public. Additionally, this position is responsible for:

• Formatting complex forms and documents for court
• Distributing time-sensitive documents and forms to all parties involved in a case
• Importing documents and entering data into a central database
• Noticing parties for hearings (including complicated adoption hearings)
• Answering questions regarding the work coming to/through the unit
• Adhering to strict deadlines

What You Bring: As the ideal candidate for this position, you are a positive and proactive team player who possesses:

• Basic accounting experience
• Prior experience working in a law firm or courthouse
• Strong customer service and conflict resolution skills
• The ability to interact with a diverse customer base and relay policies, laws, and procedures to the public
• Emotional intelligence and the ability to communicate effectively
• Attention to detail and a passion for research
• Flexibility and the ability to prioritize assignments based on the requirements of laws and civil codes
• Experience with civil process software

Please note: Sheriff's Office Legal Processors are required to wear a uniform during working hours.

Extra-Help Employment: Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage, accrual of vacation, participation in the County retirement program, or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

*Salary is negotiable within the established range. This recruitment is being conducted to fill a Legal Processor II intermittent, extra-help position in the Sheriff's Office. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list.

Application submissions require the Supplemental Questionnaire to be completed.

Minimum Qualifications: Experience and Education: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, one year of work experience processing official records equivalent to that of Legal Processor I would provide this opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver's License. Special Skill Requirement: The ability to type at a corrected speed of 45 words per minute may be required for some assignments. Background Requirements: Applicants for some assignments must successfully complete a thorough background investigation.

Knowledge, Skills, and Abilities: Considerable knowledge of the purpose and processing of a diversity of court and law enforcement related legal documents, forms, and records; basic arithmetic, English grammar, vocabulary, spelling, punctuation, and composition; the operations, procedures, and jurisdictions of the court or department of assignment. Working knowledge of the record and computer systems of the Courts and/or the department of assignment; the technical resource materials and information sources applicable to the area of assignment; court or law enforcement related statutes, laws, ordinances and procedures and their applicability to the department of assignment. Ability to understand, explain, and apply specific statutes, codes, laws, regulations, and procedures; prepare and process a variety of complex legal documents; maintain complex legal records, assemble materials and prepare reports; locate, identify and correct technical inaccuracies; work independently in performing assignment and in resolving problems and deviations; use independent initiative and discretion in organizing work and carrying out instructions within a structured environment; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, law enforcement officers, other employees, and the general public; independently research and prepare correspondence in answer to inquiries about department records, programs, services, procedures, and regulations; make accurate arithmetic calculations; operate a variety of office equipment.

Selection Procedure & Some Helpful Tips When Applying: Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

The selection procedure will consist of the following examination: An Application and Supplemental Questionnaire Appraisal (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration.

Important Note: Benefits described herein do not apply to Extra Help positions.

County of Sonoma Benefits: General*

These are some of the excellent benefits the County offers:

Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.

Health Plan: Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.

Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit

IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.

Plus, excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at Labor Agreements & Salary Resolution. For specific information about health and welfare benefits, including plan options, coverage, and premium amounts, go to Human Resources or contact the Human Resources' Risk Management-Benefits Office at benefits@sonomacounty.gov or (707) 565-2900.

*Important Notes: Benefits described herein do not represent a contract and may be changed without notice.