Job Details

House Manager and Family Assistant Location: Sebastopol, CA 95472Employment Type: Part-time 20-25 hours per weekSchedule: Monday through Friday 8am-12pm with flexibility for occasional weekend support as needed/during travel.Compensation: $45-$55/hour, based on experienceStart Date: ASAPRequirements Maintain a smoke-free and fragrance-free environmentReliable transportationWillingness to sign a Non-Disclosure Agreement (NDA)Must be authorized to work in the United StatesAbout Our Family We are a professional, entrepreneurial family living on a beautiful 4-acre property in Sebastopol that includes both a primary residence and a fully equipped guest house. Between busy work schedules, managing our property, supporting our children's full school and activity schedules, and frequent travel, we have reached a stage where we are ready to entrust the day-to‑day oversight of our property to a dedicated professional.While we have an established housekeeper supporting the cleaning and maintenance of our primary residence, we are seeking a seasoned House Manager to oversee the bigger picture. This role is focused on creating structure, accountability, and seamless execution across all aspects of the property, including vendor management, maintenance, projects, scheduling, and ongoing operational needs.We are naturally private and value professionalism, discretion, healthy boundaries, and clear communication. Our property includes multiple structures, animals, vendors, seasonal projects, and ongoing maintenance. The ideal candidate genuinely enjoys bringing order to complexity, creating efficient systems, and ensuring everything behind the scenes runs smoothly.Ultimately, we hope to find a long‑term partner who provides peace of mind by managing the many moving parts of our home and property with care, consistency, and professionalism—allowing our family to focus on work, travel, and time together, knowing everything is thoughtfully handled.Who You Are You are a seasoned Property Manager, or House Manager who thrives in environments where trust, ownership, and autonomy are valued. Highly organized and naturally proactive, you create order, structure, and efficiency behind the scenes. You anticipate needs, identify solutions, and take thoughtful action without requiring constant direction. You are equally comfortable coordinating vendors, overseeing property projects, managing household operations, and supporting healthy meal preparation that aligns with a busy family's lifestyle.You bring a calm, qualified presence and understand how to work respectfully within a private household. Discretion, sound judgment, and clear communication are second nature to you. You maintain healthy boundaries, keep the family appropriately informed, and confidently manage responsibilities with a high degree of independence and accountability.Most importantly, you take pride in creating seamless operations and ensuring details are handled with consistency and care. You are solutions‑oriented, action‑focused, and known for exceptional follow‑through. Rather than simply completing tasks, you build sustainable systems that create ease, efficiency, and peace of mind for the families you support.Key Qualities Experience in Property Management, House Management, or similar household operations experience preferredHighly self‑motivated with a strong sense of ownership and accountabilityExceptional organizational skills and attention to detailProactive and resourceful; anticipates needs and solves problems independentlyStrong project management and vendor management experienceExcellent communicator who is professional, direct, and responsiveTrustworthy and experienced handling confidential information with discretionDemonstrated ability to create and maintain effective household systems and processesExceptional follow‑through and commitment to executionComfortable supporting healthy, family‑friendly meal preparation and kitchen organizationCalm, steady, solutions‑oriented mindset with excellent judgmentReliable, punctual, and interested in a long‑term partnershipComfortable working around animals, outdoor property environments, and seasonal projectsValues professionalism, healthy boundaries, and supporting a private family with integrityKey Responsibilities Household Organization & Maintenance (Primary & Guest House) Create and maintain household organization systems throughout the property, including the guest housePerform daily resets and prepare the home for cleaning staffLight tidying in high‑traffic areas including the guest house and common areas of the main home (dishes, surfaces, vacuuming)Manage seasonal swaps for clothing, bedding, and décorCoordinate and drop off donations on an ongoing basis as the family cycles through itemsAssist with packing and unpacking for family travelIndoor plant careChange batteries, light bulbs, and smoke detectors, with particular attention to the guest houseVendor & Property Management Oversee and manage the 4-acre property, including animal care (sheep, chickens, and indoor cat) when the family is awaySchedule and coordinate vendors for weekly property maintenance: well, septic, landscaping, and other property needsServe as the primary point of contact for vendors and service providers on behalf of the familyAbility to support effective outsourcing of new vendors as needed (cleaners, other household support)Seasonal property maintenanceTake out trash bins/bring them back when neededManage outdoor spaces (quick sweep of the backyard, reset spaces and outdoor furniture)Daily property walkthroughInventory & Errands Manage household inventory and coordinate errands as neededHandle mail and household tasks when the family is travelingBreakdown boxesDeep Cleaning & Special Projects Refresh entryways, mudroom, and garage areasClean and maintain humidifiers and air purifiersSupport event, holiday, and guest preparation; assist with children's birthday partiesMeal Planning & Prep Align with family meal plans and preferences: Prep healthy meals and snacks, batch cook meals 3-4x a week based on recipe guidanceOrganize, store, and label food for weekly needsPrep kids school lunches during school seasonGrocery shopping: follow dietary preferences of all organic foodKitchen clean‑up and maintenanceLaundry & Linen Care Wash, fold, and organize laundryIroning, steaming, and special garment careLinen, bedding, and towel rotationKeep laundry areas tidy and well‑stocked with suppliesFamily Support & Child Assistance Occasional pick‑ups and drop‑offsLight supervision and back‑up childcarePrep backpacks, clothing, and snacksKid‑related errandsPet Care Support any vet or grooming schedulingMaintain cats auto‑feeder (wash & clean)Vehicle Management Schedule mobile vehicle cleaningWeekly tidying of the carAdministrative & Personal Assistant Support Occasional travel planning and logisticsCalendar management (including family household schedules)Event and appointment coordination#J-18808-Ljbffr