Job Details

About the Role

We are looking for an experienced, highly organized Family Personal Assistant to support a busy private family in the San Francisco Bay Area.

This is a long-term role beginning at approximately 20 hours per week for the first few months. The schedule will include 2–3 days per week on-site, with other work handled remotely when appropriate. For the right person, there is potential for this to grow into a full-time role

This position is ideal for someone with prior experience as an Executive Assistant and/or Personal Assistant who is proactive, detail-oriented, discreet, resourceful, and comfortable managing a wide range of family, household, scheduling, vendor, travel, and event-related tasks.

The right person will be able to take ownership, ask thoughtful questions, manage multiple priorities, and follow through without needing heavy oversight.

Responsibilities:

• Coordinate with vendors, service providers, contractors, and household staff, including sourcing options, scheduling appointments, tracking progress, and following up until tasks are completed
• Manage calendars, appointments, reminders, and scheduling across multiple family members
• Support family logistics, including errands, time-sensitive tasks, returns, household purchases, and local coordination
• Assist with travel planning, including researching hotels, flights, transportation, childcare logistics, itineraries, reservations, and other trip details
• Help organize social events hosted by the family, including vendor research, invitations, guest tracking, event logistics, supplies, timelines, and day-of coordination support
• Research products, services, providers, or solutions and present clear, well-organized recommendations
• Maintain organized notes, records, vendor lists, task trackers, and action logs
• Use tools such as Google Workspace, task managers, spreadsheets, and AI tools like Claude or ChatGPT to improve efficiency, organization, and communication
• Track open tasks, flag blockers early, and follow up proactively
• Adapt to shifting priorities and use good judgment when plans change or urgent issues arise

Required qualifications:

• Based in the San Francisco Bay Area
• Available to work on-site 2–3 days per week
• Prior experience as an Executive Assistant and/or Personal Assistant
• Valid driver's license and comfortable driving in San Francisco or a similar urban environment
• Comfortable using Claude, ChatGPT, or other AI tools to support efficient workflows, research, organization, and drafting
• Strong experience with scheduling, coordination, follow-up, and administrative support
• Excellent organizational skills and ability to manage multiple concurrent tasks
• Strong written and verbal communication skills
• Comfortable using Google Workspace, calendars, task management tools, spreadsheets, and new software
• High attention to detail and strong follow-through
• Professional, discreet, reliable, and solutions-oriented
• Able to work independently and take initiative without constant direction

Preferred qualifications:

• Prior experience supporting a private family, founder, executive, family office, or high-net-worth household
• Experience with vendor management, household logistics, event planning, or travel coordination
• Own vehicle

How to Apply:

• Please apply with your resume. We will review applications on a rolling basis and contact qualified candidates for an initial conversation.