Job Details

Company Background

Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term partnerships with our tenants. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients, vendors, and community through a shared vision and values.

Longfellow has grown from a small start-up in 2009 to a 160+ person organization and one of the largest privately owned owner / operators in life science. The firm has a 16.5M+ square foot existing portfolio / development pipeline across 8 major life sciences markets in the US and UK (Boston, Maryland-Washington D.C., New York City, North Carolina, Philadelphia, San Diego, San Francisco Bay Area, and London/Cambridge in the UK).

With unprecedented growth, we are looking for a collaborative and entrepreneurial individual to join Longfellow where we envision considerable opportunity for advancement as our firm expands. We believe what's good for our team is good for our business – Longfellow encourages a kind, fun, and collaborative culture where the wins are shared.

Position Background

We are looking for a motivated individual to join our team as a Property Coordinator for a Class A lab/office property in San Francisco, CA. This role is ideal for someone with experience or a strong interest in the commercial real estate industry. The Property Coordinator will report directly to our Senior Property Manager.

This is a dynamic role that will work closely with the firm's property management and Elevate

teams daily. The position provides exposure to a full spectrum of duties. As such, the position demands a dedicated individual with excellent attention to detail, facility with numbers, good people skills and the ability to prioritize, multi-task, work independently and solve problems.

Specific Responsibilities

Property Management:

• Support the team in the daily operations of the property
• Assist in the coordination of daily activities of all vendors performing work at the site(s)
• Provide general administrative support for the property management team
• Accounts receivable and payables
• Assist PM team with tenant rent, accruals, service contracts, and aging reports
• Interfaces with tenants on preventative maintenance and work order processing
• Help maintain certificates of insurance for vendors and tenants
• Assist in preparation of various client reporting requirements
• Assist with App Management
• Assist with Tenant communications
• Coordinate and attend reoccurring vendor walks for the PM and Elevate teams

Elevate (Longfellow's proprietary tenant experience and hospitality program):

• Support the Elevate team in event execution and amenity space operations
• Collaborate with the Elevate team on event requirements
• Assist with event preparation and execution
• Assist with ordering amenity supplies and accoutrements as budgeted under the property budgets
• Assist with client and vendor questions
• Assist with AV and IT support in amenity spaces

General support and responsibilities:

• Communicate and work with tenants in a timely and friendly manner
• Proactively provide ideas and recommendations for property, programming, and tenant experience improvements
• Assist in creating and proofreading documents created by the Property Management and Elevate teams
• Assist on various ad hoc projects that arise

Qualifications

• 2 years of experience in property management support preferred. Willing to consider exceptional candidates directly from undergraduate or graduate school;
• Bachelor's Degree preferred;
• Strong customer service skills required;
• Accounts payable experience is strongly preferred (Yardi experience is a bonus);
• Individual should possess excellent oral and written communication skills;
• Must be highly proficient in Microsoft Office;
• Ability to handle multiple tasks with strong organizational skills;
• Detail oriented with independent work ethic;
• Ability to grasp new concepts quickly;