Job Details

Executive Assistant

Luxury Real Estate | Napa Valley, CA (St. Helena)

Must have real estate experience to be considered.

About the Opportunity

We are partnering with a top-producing luxury real estate advisor based in Napa Valley to hire a Director of Operations / Executive Assistant to serve as a true right-hand partner.

This is a unique opportunity to step into a high-impact, behind-the-scenes leadership role supporting a fast-paced, relationship-driven business. You will be instrumental in bringing structure, organization, and consistency to daily operations—allowing the agent to focus on clients and revenue generation.

This is not a traditional Executive Assistant role and not a sales-first position. It is designed for someone who thrives on organization, execution, and building systems that drive efficiency and growth.

What You'll Do

Operations & Business Management (Primary Focus)

• Build and manage systems, workflows, and processes to streamline the business
• Oversee day-to-day operations and ensure all moving parts stay on track
• Manage email, calendar, and priorities with a high level of ownership
• Identify inefficiencies and proactively implement solutions

Executive Support

• Act as a true right-hand partner in both business and administrative functions
• Manage scheduling, communications, and follow-ups
• Anticipate needs and operate with a high level of autonomy

Marketing & Listing Support

• Coordinate listing marketing efforts (print, digital, social media)
• Create and manage content using tools like Canva
• Maintain brand consistency across all platforms

Real Estate Operations

• Support transaction coordination from contract to close
• Coordinate with vendors, clients, and internal partners
• Assist with listing preparation and client experience

What We're Looking For

Experience

• Background in real estate operations, transaction coordination, or executive support
• Experience supporting a high-performing individual or small team
• Exposure to luxury real estate is highly preferred
• Active real estate license (CA) preferred, or willingness to obtain

Skill Set

• Exceptionally organized and detail-oriented
• Strong written and verbal communication skills
• Tech-savvy and comfortable with:
• CRM systems
• MLS platforms
• Canva and social media tools
• Email marketing platforms

Mindset & Fit (Critical)

• Operations-first, not sales-first
• Proactive, self-starter who can manage without constant direction
• High level of professionalism and polish
• Thrives in a fast-paced, high-expectation environment
• Takes pride in creating structure and keeping things running smoothly

Compensation & Structure

• Compensation will be competitive and tailored to experience
• Expected to include a base salary plus performance-based incentives

Location & Work Environment

• Based in Napa Valley / St. Helena, CA
• Candidates must be within a reasonable commuting distance (~30 minutes)
• Role will be in-person / hybrid, with a strong on-site presence

Why This Role Stands Out

• Opportunity to become the operational backbone of a luxury real estate business
• Direct exposure to high-end clientele and transactions
• High level of trust, autonomy, and impact
• Long-term growth potential as the business scales

How to Apply

If you are someone who thrives behind the scenes, loves building systems, and takes pride in supporting high-level success—we'd love to connect.

To be considered:

1. Email your resume to Carey@theRevelSearch.com
2. Complete a brief DISC assessment:

Instructions:

• Create your profile
• When prompted for "Organization," enter: your name
• Complete the DISC assessment only (others are optional)

Please include a short note outlining your experience in real estate operations or executive support.