Job Details

Our client develops and commercializes therapies for hallucinations and delusions associated with Parkinson's disease.

Position Summary:

The Office Manager plays a vital role in supporting the Princeton office providing administrative, clerical, and general office support for the company. This role is responsible for front office activities, receiving and directing visitors, receiving and distributing mail and packages, and maintaining and operating the main line phone system (“ONSIP”).

Duties:

• Oversee the day-to-day operations of office facilities to ensure a safe and efficient working environment.
• Receive and direct incoming calls during normal business hours, including triaging inquiries about clinical trials to respective clinical counterparts.
• Receives and directs visitors, candidates, vendors, etc. to appropriate location and host employee.
• Maintains visitor log in compliance with security measures.
• Distribute security badges to visitors, issue temporary access fobs, maintains log of temporary and visitor fob use.
• Maintains and updates front desk manual.
• Maintains and updates internal phone list for local office.
• Maintains postage equipment and supplies which includes preparing and sorting incoming mail, posting of outgoing mail, and preparation of FedEx shipments.
• Purchases office and facilities supplies and manages associated expense report.
• Stocks incoming kitchen/pantry supplies, monitors use on a daily basis, replenishes as necessary.
• Inventories, places orders, stocks general office supplies.
• Prepares name plates, information packets, set up office supplies, for new hires.
• Assist with administrative support including travel, meeting support, and preparing expense reports as required.
• Assist with administrative support throughout the company including, but not limited to, filling, creating project folders, and preparing Agreement Request Forms (ARF).
• Coordinates gym waivers and security forms for employee access.
• Interfaces with building contractors and service providers as needed to maintain office operations.
• Assists in coordinating employee engagement activities in partnership with People & Performance.
• Performs end of day/week administrative duties to prepare for each new work day / week and closes out activities appropriately.
• Ensure compliance with health and safety regulations, including evacuation procedures and fire drills.
• Collaborate with IT for infrastructure optimization projects.
• Assist in onboarding new employees and maintaining employee records (time tracking and other statutory requirements)

Skills:

• Proven experience in front office management, or similar role
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, Concur and other relevant software
• Ability to work independently and as part of a team
• High level of discretion, confidentiality and social intelligence
• Strong problem solving skills

Education:

• All educational backgrounds are welcomed, we expect min. High School Diploma and +5 years front office or related experience.