Job Details

Job Description:

Title: Contract Specialist

Location: Hybrid : San Ramon, CA (3-4 times a month)

Position Summary

TOP THINGS LOOKING FOR:

Looking for someone with office management/accounts payable/finance experience, excel/word skills, and some data analysis skills would be helpful.

Position Summary:

• Construction Services Work Execution team is seeking a Contract Specialist to support invoice validation.
• This is a hybrid role with one site expectations 1-4 times per month.
• The Contract Specialist will be a subject matter expert Vendor Master Services Agreements (MSA) and use the MSA information as well as information Salesforce to confirm that Client was charged accurately according to the contract and work performed in the field.
• The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position

Responsibilities

• Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
• Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
• Regular use of SAP to review vendor invoice documents.
• Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
• Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.
• Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.
• Ensure contract provisions are accurately reflected in billing calculation and in invoices
• Proactively monitor and manage key contract milestones.

Minimum Qualifications:

• Bachelor's Degree in job-related discipline or equivalent experience
• Four years of work experience in contract and/or project management, business/office management, finance or other related field

Desired Qualifications:

• Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systems
• Understanding of contractor safety requirements
• Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences
• Experience and capability with Salesforce, Ariba, SAP (invoicing / billing functions)
• Competency using Excel, Powerpoint, and Word to deliver timely, accurate executive-level presentation of information
• Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements