Job Details

Job Title: Executive Assistant (EA to CEO)

Reports To: President & CEO

Work Model: In-Office

The Executive Assistant will be in charge of supporting our client, a busy CEO at a fast-growing global organization. We're seeking a talented hire who is exceptionally organized and experienced in managing international travel coordination - a skilled communicator who thrives in a fast-moving environment.

Key Responsibilities:

• Calendar & Meetings: Manage scheduling, resolve conflicts, and optimize executive time
• Inbox & Communication: Prioritize emails and track key documents
• Travel: Coordinate end-to-end travel and itineraries for executives
• Expenses: Submit and track expense reports and corporate cards
• Presentations & Projects: Build decks, gather materials, and support reporting
• Office Management: Oversee vendors, supplies, and day-to-day office operations
• Healthcare Admin: Manage reimbursements, appointments, and insurance coordination
• Events: Plan company events and offsites for 40+ attendees
• General Support: Handle logistics like shipping, gifts, and documentation renewals

Experience:

• Experience supporting executives, ideally C-suite
• Strong time management and organizational skills
• Excellent written and verbal communication
• Proficient in Microsoft Office and familiar with tools like ChatGPT/Copilot
• Able to create polished presentations and reports
• Experience in fast-paced environments with high confidentiality
• Bonus: healthcare admin, ERP tools (e.g., Concur, PowerBI), event planning, and travel coordination