Job Details

Accounting Associate

Status: Non-Exempt (Hourly), Full-time and Fully on site

Locations: Sonoma, CA

Comp: $28-30/Hour

Position Overview

Our manufacturing client is seeking a detail-oriented Accounting Associate to support daily finance operations, including Accounts Payable, Accounts Receivable, billing, and general ledger activities. This role interacts with internal departments, external customers, banking partners, and corporate finance teams. The ideal candidate thrives in a fast-paced manufacturing environment and brings strong analytical, organizational, and customer service skills.

Key Responsibilities

Accounts Receivable & Billing

• Manage all A/R functions, including automated billing systems and reconciliation
• Apply cash receipts and process intercompany billings
• Process credit memos and maintain accurate customer accounts
• Monitor and manage Days Sales Outstanding (DSO)
• Recommend customer credit holds when necessary
• Maintain sales tax documentation and exemption certificates
• Calculate reserves for customer complaints and bad debt in accordance with GAAP
• Prepare month-end journal entries related to A/R and sales

• Process invoices, expense reports, and vendor payments
• Maintain vendor records and documentation
• Reconcile vendor statements and resolve discrepancies
• Monitor and manage Days Payable Outstanding (DPO)
• Prepare and file 1099 documentation
• Participate in internal, external, and tax audits

• Reconcile general ledger accounts to sub-ledgers
• Maintain accurate financial and accounting records
• Handle petty cash reconciliation
• Support mail processing and other administrative finance functions
• Assist with additional accounting and operational duties as assigned

• 3+ years of accounting experience within a manufacturing environment
• Experience with automated A/P and A/R systems
• JD Edwards and AS400 experience highly preferred

• Associate's Degree in Business or Accounting preferred but not required

• Strong knowledge of general ledger reconciliation
• Understanding of credit and collection practices
• Knowledge of sales and use tax regulations
• Advanced Microsoft Office skills (Excel, Word, Outlook, PowerPoint)
• Strong math aptitude (percentages, ratios, statistical analysis)

• Detail-oriented and highly organized
• Strong decision-making and problem-solving skills
• Effective communicator with strong customer service approach
• Ability to negotiate with collection agencies
• Self-starter with the ability to prioritize and meet deadlines
• Team-oriented with a strong work ethic