Job Details

Payroll Specialist

Position: Payroll Specialist
Location: Sonoma County
Employment Type: Full-Time
About the Role

We are seeking a detail-oriented and reliable Payroll Specialist to join our team. In this role, you will be responsible for ensuring accurate and timely payroll processing on a weekly basis, maintaining payroll records, and supporting employees with payroll-related inquiries. The ideal candidate is highly organized, analytical, and committed to confidentiality and compliance.
Key Responsibilities

• Process bi-weekly/weekly payroll for all employees with accuracy and timeliness
• Maintain and update employee payroll records, including new hires, terminations, and compensation changes
• Review timecards, attendance, and leave records to confirm compliance with company policies
• Ensure compliance with federal, state, and local payroll regulations
• Prepare payroll reports for accounting, auditing, and management
• Respond to employee questions regarding pay, deductions, taxes, and direct deposit
• Reconcile payroll discrepancies and resolve errors
• Coordinate with HR and Finance teams on benefits, deductions, and reporting
• Support year-end payroll functions, including W2 and 1099 preparation

• 2+ years of payroll processing experience (multi-state experience preferred)
• Strong knowledge of payroll laws, taxes, and regulations
• Experience with payroll software such as ADP, Paylocity, Paychex, or similar
• High attention to detail and strong organizational skills
• Proficient in Microsoft Excel and basic accounting principles
• Ability to handle sensitive information with integrity and confidentiality
• Strong communication and problemsolving skills

• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
• Experience in [industry-optional]
• Familiarity with HRIS systems

• Base salary of $70-80K
• Strong benefit package with medical, dental and retirement plans