Job Details

POSITION TITLE: Payroll Manager

REPORTS TO (TITLE): Controller

SALARY RANGE: $85,884 - $114,900 DOE

Job Summary: Under direction of the Controller, the Payroll Manager is responsible for accurate and timely payroll processing from start to finish as well as optimizing the electronic payroll system for efficiency and improvements. This position manages the electronic timekeeping system, performs accurate data entry and electronic payroll processing from start to finish, ensures that all appropriate deductions are taken, distributes paychecks and paystubs, and provides courteous customer service to employees about payroll issues. The Payroll manager manages the web-based electronic timekeeping system, including training managers to use it. This position interfaces and works closely with Human Resources for data reporting and payroll-related benefits functions. This position also supports the accounting manager with routine tasks.

Duties and Responsibilities:

Biweekly:

• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports
• Manages creation and distribution of monthly reports to executive team, management and external parties.
• Enters Payroll Journals into GL system
• Processes biweekly timekeeping records into payroll system
• Ensures accurate employee deductions are taken, including federal and state garnishments.
• Ensures accurate employer paid benefits are included in the payroll reports.
• Calculates and implements wage changes for partial pay periods as instructed by Human Resources.
• Tracks hours for step increases for short-hour employees and notifies Human Resources when they qualify
• Oversees distribution of paychecks and paystubs by mail.
• Prepare manual payroll checks as needed.

Monthly:

• Monthly and quarterly BLS reports.
• Worker comp reconciliation
• Education fund reconciliation
• SEIU Pension and Dues reconciliation
• Accrual and reversal processing

Annually:

• 403B/457 annual audit

Ongoing

• Manages the Payroll system for efficiency and makes recommendations for improvement. Collaborate with Program Directors for the proper capture of wages and salaries allocated to grants/contracts to maximize revenues.
• Discovers and resolves payroll system errors.
• Trains managers and employees to use timekeeping system, including time allocating for federal grant funded employees.
• Provides courteous customer service to appropriate people regarding payroll issues, deductions, leave, etc.
• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports
• Maintains up-to-date knowledge of payroll legislation and provides accurate interpretation for compliance and operational guidance
• Trains back-up position on producing a payroll.
• Set up and manage 403(b) loans and conduct annual 403b census reconciliation.
• Interprets and enforces internal company policies and union contract provisions to maintain full payroll compliance.
• Develop and implement payroll policies and procedures to ensure compliance and operational efficiency
• Serves as the Fiscal Department's liaison to the HR Department; attends HR staff meetings as needed and participates in Finance staff meetings
• Is the Fiscal Department liaison with the HR Dept.; attends HR staff meetings as needed/requested; attends Finance staff meetings
• Supports the accounting department with routine tasks (accounts payable, accounts receivable, grants).
• Other duties as assigned by supervisor, CFO, or Chief Human Resource Officer.

Minimum Qualifications:

• Bachelor's degree or equivalent education or experience.
• Knowledge of basic accounting.
• Minimum 3 years payroll administration experience at a medium to large organization.
• Knowledge of State and Federal payroll laws and regulations.
• 10-key proficiency.
• Intermediate level proficiency with Microsoft Word, Excel, and Outlook.
• Demonstrated attention to detail.
• Demonstrated excellent organizational skills.
• Ability to manage time well, to plan as well as work well under pressure to meet deadlines.
• Ability to work independently.
• Excellent writing and verbal skills (in person, on phone, e mail)
• Ability to maintain impeccable confidentiality about sensitive employee information.

Physical Requirements:

• Manual dexterity: the ability to quickly make coordinated movements of the hand to grasp, manipulate, or assemble objects (repetitive actions).
• Finger dexterity: The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects (repetitive actions).
• Wrist-finger speed: the ability to make fast, simple, repeated movements of the fingers, hands, and wrists (repetitive actions).
• Handling and moving objects: Using one's own hands and arms in handling, positioning, and moving materials, or manipulating things, including the use of keyboards (repetitive actions).
• Ability to use computer keyboard for extended periods of time with manual and finger dexterity and speed as described above.
• Lifting up to ten (10) pounds.
• Vision: the ability to see details of objects at close range.
• Hearing: the ability to listen to and understand spoken information and ideas.
• Oral expression and speech clarity: the ability to verbally communicate information and ideas to others in a comprehendible manner.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.