Job Details

Company

One of the nation's largest Mechanical Contractors, delivering fully integrated solutions across design, construction, fabrication, and facilities management. As we continue to expand our capabilities and infrastructure, we're seeking a highly organized and detail-oriented Purchasing Agent to support our construction operations teams. This role plays a critical part in ensuring timely procurement of materials, accurate purchase orders, and consistent support to field operations including Project Managers, Project Engineers, and Foremen.

The ideal candidate has experience working with mechanical contractors, plumbing wholesalers, or distributor-side purchasing, and is comfortable handling high-volume purchasing in a fast-paced construction environment.

Key Responsibilities

Purchasing & Procurement

• Process daily material orders from field teams (PMs, PEs, and Foremen)

• Create, issue, and manage multiple purchase orders weekly

• Review and process material requisitions

• Modify and update purchase orders as project needs change

• Coordinate with vendors to ensure on-time delivery of materials

Vendor & Material Management

• Work closely with plumbing and construction vendors, examples: White Cap, PCS, Fastenal, or other plumbing wholesalers and distributors

• Maintain strong vendor relationships to resolve shortages, backorders, and substitutions

• Track pipe, valves, fittings, and other mechanical parts and pieces

• Comfortable working with distributor-side and contractor-side purchasing environments

Order Tracking & Reconciliation

• Monitor and follow up on backorders

• Review and resolve invoice discrepancies

• Ensure pricing accuracy and proper documentation

• Track rental equipment and submit monthly billing accurately and on time

Operational Support

• Serve as a key support function for field and operations teams

• Act as an internal customer-service resource for project teams

• Communicate clearly via email and phone with vendors and internal stakeholders

• Maintain organized records and documentation for audits and reporting

Qualifications & Experience

Required / Preferred Experience

• Minimum 2 years' experience with Purchasing, Buying, or related experience

• Experience with mechanical, electrical, or general contractors strongly preferred, background on the distributor or plumbing wholesaler side, or familiarity with HVAC & plumbing materials and systems

• Knowledge of construction environments and workflows

• Experience with parts & materials such as pipe, valves, and fittings

• Open to learning or supporting mechanical materials as needed

Skills & Competencies

• Highly organized with strong attention to detail

• Able to handle high-volume purchasing in a fast-paced setting

• Comfortable managing multiple priorities and deadlines

• Strong communication and follow-up skills

• Proficient in purchase order systems and standard office tools

• Customer-service mindset with a focus on supporting field operations