Job Details

Title: Office Manager
Reports to: Director of Accounting

This is a full-time, hourly non-exempt position (onsite), working 5 days per week in Calistoga, CA

Position Summary:
The primary role of the Office Manager/Receptionist will be to support phone and in person reception and general office management at the winery location. Reporting to the Director of Accounting, this position will be an integral part of a dynamic accounting team in supporting a growing and evolving organization. The ideal candidate will have strong customer interface skills and the ability to multi-task.

Office Management
ALL Manage and order office supplies (farm, cellar and facilities supplies)
Schedule facilities cleaning and maintenance (window and light fixture cleaning, port-a-let service, bottled water delivery)
Supervise full time housekeeper
Manage general filing and record retention
Greet guests and vendors entering the premises
Vendor Management (i.e. janitorial, business phone account, etc.)
Special projects such a compliance support as needed.

Receptionist Duties:
The primary employee responsible for answering the main business phone line

Accounting Support:
Accounting duties as assigned (primarily order process)

QUALIFICATION & EXPERIENCE REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Strong verbal and written skills
Computer literacy in Microsoft Office (Word, Excel, Outlook)

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Be seated for long periods of time
Be able to manage a multi-line phone system
Be able to lift a minimum of 40 pounds (approx. weight of a case of wine)

Job category: General Administration and Other