Job Details

Payroll Specialist (confidential) – Hourly

Reports to: Controller

Job Summary: Under the direction of the Controller, the Payroll Specialist is responsible for accurate and timely payroll processing from start to finish, optimizing the electronic payroll system for efficiency, and performing electronic timekeeping system management. The role includes performing data entry and payroll processing, ensuring proper deductions, distributing paychecks and paystubs, and providing courteous customer service to employees about payroll issues. The Specialist also trains managers on the web‑based timekeeping system, works closely with Human Resources for data reporting and payroll‑related benefits functions, and collaborates with Accounting for support and basic accounting duties as needed.

Hourly range: $31.25 – $35.48 DOE

Duties and Responsibilities

Biweekly

• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports.
• Manages creation and distribution of monthly reports to executive team, management, and external parties.
• Processes biweekly timekeeping records into payroll system.
• Manages Grant Allocations.
• Ensures accurate employee deductions are taken, including federal and state garnishments and repayment of 403B loans.
• Ensures accurate employer‑paid benefits are included in payroll reports.
• Calculates and implements wage changes for partial pay periods as instructed by Human Resources.
• Tracks hours for step increases for short‑hour employees and notifies Human Resources when they qualify.
• Oversees distribution of paychecks and paystubs by mail.
• Prepares manual payroll checks as needed.

Monthly

• Monthly and quarterly BLS reporting.
• Monthly Workers' compensation reporting and reconciliation.
• Monthly SEIU Pension and Dues reporting and reconciliation.
• Edfund reconciliation.

Annually

• 403B/457 annual audit.
• Forgivable loan reporting.
• W‑2 generation and corrections to W‑2 forms as needed.

Ongoing

• Manages the Payroll system for efficiency and makes recommendations for improvement.
• Collaborates with Program/Grant managers and finance for proper capture of wages and salaries allocated to grants/locations/contracts to maximize revenues.
• Discovers and resolves payroll system errors.
• Trains managers and employees on the timekeeping system, including time allocating for federal grant‑funded employees.
• Provides courteous customer service regarding payroll issues, deductions, leave, etc.
• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports.
• Sets up and manages 403(b) loans and conducts annual 403b census reconciliation.
• Serves as Fiscal Department liaison with HR; attends HR staff meetings as needed/requested and Finance staff meetings.
• Provides support to accounting staff, including back‑up duties.
• Manages assigned reimbursement to employees as assigned.
• Supports grant allocations and manages applicable grant accounting that is assigned.
• Other duties as assigned.
• Keeps informed and updated on State and Federal payroll laws and regulations changes and relays any changes to involved parties.

Minimum Qualifications

• Bachelor's degree or equivalent education or experience.
• Minimum 3 years payroll administration experience at a medium to large organization.
• Knowledge of State and Federal payroll laws and regulations.
• Knowledge of basic accounting duties.
• 10‑key proficiency.
• Intermediate level proficiency with Microsoft Word, Excel, and Outlook.
• Experience using Paycom payroll system preferred.
• Demonstrated attention to detail.
• Demonstrated excellent organizational skills.
• Ability to manage time well, plan ahead, and work well under pressure to meet deadlines.
• Ability to work independently.
• Excellent writing and verbal skills (in person, on phone, e‑mail).
• Ability to maintain impeccable confidentiality about sensitive employee information.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (include pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Physical Requirements

• Manual dexterity: ability to make coordinated movements of the hand to grasp, manipulate, or assemble objects (repetitive actions).
• Finger dexterity: ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects (repetitive actions).
• Wrist‑finger speed: ability to make fast, simple, repeated movements of the fingers, hands, and wrists (repetitive actions).
• Handling and moving objects: using one's own hands and arms in handling, positioning, and moving materials, or manipulating things, including the use of keyboards (repetitive actions).
• Ability to use computer keyboard for extended periods of time with manual and finger dexterity and speed as described above.
• Lift up to ten (10) pounds.
• Vision: ability to see details of objects at close range.
• Hearing: ability to listen to and understand spoken information and ideas.
• Oral expression and speech clarity: ability to verbally communicate information and ideas to others in a comprehendible manner.

SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it causes an undue hardship.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Human Resources

Industries: Hospitals and Health Care and Mental Health Care