Job Details

Job Details

Job Location
Stony Point Admin - Santa Rosa, CA

Position Type
Full Time

Salary Range
$31.25 - $35.48 Hourly

Description

POSITION TITLE: Payroll Specialist (confidential) Hourly

REPORTS TO (TITLE): Controller

Job Summary: Under the direction of the Controller, the Payroll Specialist is responsible for accurate and timely payroll processing from start to finish as well as optimizing the electronic payroll system for efficiency and improvements. This position manages the electronic timekeeping system, performs accurate data entry and electronic payroll processing from start to finish, ensures that all appropriate deductions are taken, distributes paychecks and paystubs, and provides courteous customer service to employees about payroll issues. The Payroll Specialist manages the web-based electronic timekeeping system, including training managers to use it. This position interfaces and works closely with Human Resources for data reporting and payroll-related benefits functions and the accounting manager for additional support. Assist in basic accounting duties where needed.

Hourly range: $31.25 $ 35.48 DOE

Duties and Responsibilities:

Biweekly:

• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports.
• Manages creation and distribution of monthly reports to executive team, management, and external parties.
• Processes biweekly timekeeping records into payroll system
• Manages Grant Allocations
• Ensures accurate employee deductions are taken, including federal and state garnishments and repayment of 403B loans.
• Ensure accurate employer paid benefits are included in the payroll reports.
• Calculates and implements wage changes for partial pay periods as instructed by Human Resources.
• Tracks hours for step increases for short-hour employees and notifies Human Resources when they qualify.
• Oversees distribution of paychecks and paystubs by mail.
• Prepare manual payroll checks as needed.

Monthly:
• Monthly and quarterly BLS reporting
• Monthly Workers compensation reporting, and reconciliation
• Monthly SEIU Pension and Dues reporting, and reconciliation
• Edfund reconciliation

Annually:
• 403B/457 annual audit
• Forgivable loan reporting.
• W-2 generation and corrections to W-2 forms as needed.

Ongoing

• Manages the Payroll system for efficiency and makes recommendations for improvement. Collaborate with Program/Grant managers and finance for the proper capture of wages and salaries allocated to grants/locations/contracts to maximize revenues.
• Discovers and resolves payroll system errors.
• Trains managers and employees to use timekeeping system, including time allocating for federal grant funded employees.
• Prepare manual payroll checks as needed.
• Provides courteous customer service to appropriate people regarding payroll issues, deductions, leave, etc.
• Provides payroll data reports requested by Finance, Human Resources, outside auditors, etc.
• Maintains payroll records and reports.
• Set up and manage 403(b) loans and conduct annual 403b census reconciliation.
• Is the Fiscal Department liaison with the HR Dept.; attends HR staff meetings as needed/requested; attends Finance staff meetings.
• Provide support to accounting staff where needed including back-up duties.
• Manage assigned reimbursement to employees as assigned.
• Support grant allocations and manage applicable grant accounting that is assigned.
• Other duties as assigned.
• Keep informed and updated on State and Federal payroll laws and regulations changes. Relay any changes to involved parties.

Qualifications

Minimum Qualifications:

• Bachelor's degree or equivalent education or experience.
• Minimum 3 years payroll administration experience at a medium to large organization.
• Knowledge of State and Federal payroll laws and regulations.
• Knowledge of basic accounting duties.
• 10-key proficiency.
• Intermediate level proficiency with Microsoft Word, Excel, and Outlook.
• Experience using Paycom payroll system preferred.
• Demonstrated attention to detail.
• Demonstrated excellent organizational skills.
• Ability to manage time well, to plan ahead as well as work well under pressure to meet deadlines.
• Ability to work independently.
• Excellent writing and verbal skills (in person, on phone, e mail)
• Ability to maintain impeccable confidentiality about sensitive employee information.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Physical Requirements:

• Manual dexterity: the ability to quickly make coordinated movements of the hand to grasp, manipulate, or assemble objects (repetitive actions).
• Finger dexterity: The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects (repetitive actions).
• Wrist-finger speed: the ability to make fast, simple, repeated movements of the fingers, hands, and wrists (repetitive actions).
• Handling and moving objects: Using one's own hands and arms in handling, positioning, and moving materials, or manipulating things, including the use of keyboards (repetitive actions).
• Ability to use computer keyboard for extended periods of time with manual and finger dexterity and speed as described above.
• Lift up to ten (10) pounds.
• Vision: the ability to see details of objects at close range.
• Hearing: the ability to listen to and understand spoken information and ideas.
• Oral expression and speech clarity: the ability to verbally communicate information and ideas to others in a comprehendible manner.

SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it causes an undue hardship.