Job Details
Health Records Technician III
2025-11-25 State of California Napa,CAYou must first obtain eligibility in order to apply for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the exam for list eligibility by visiting:
EXAM LINK: CalCareers
The Department of State Hospitals - Napa, Health Information Management Department is accepting applications to fill a permanent, full time Health Records Technician III position.
Under general direction, plans, organizes and assigns work areas to record coders and abstractors; resolves difficult technical abstracting and coding problems; analyzes quality control activities; acts as a consultant to records personnel in hospitals, laboratories, clinics and registries; conducts training activities and workshops; gives lectures; and consults with and advises superiors on operational matters.
HEALTH INFORMATION ADMINISTRATION
-Plans, organizes, directs, and controls assigned work areas; resolves most difficult technical health information issues; analyzes and reviews health information systems for efficiency, quantity, quality, and timeliness; assures department policies and procedures are current and accurate.
-Consults department and other agency staff and advises administrative team members on health information matters.
-Efficiently allocates resources within Health Information Management Department.
-Assures resources and equipment are available for staff to perform their duties.
-Keeps the department updated on rules and regulations involving health information privacy and security in accordance with HIPAA, HITECH, ARRA, and other regulations that may be enacted.
PERSONNEL MANAGEMENT AND SUPERVISION
-Oversees Health and Safety programs within the department, focusing on training, prevention, and maintaining safe work environments.
-Addresses and resolves personnel issues following Administrative Directives and Human Resources Department recommendations.
-Assures annual and probationary performance evaluations are completed within allowable timeframes.
-Supports facility directives on commendations, counseling, adverse or other administrative actions to improve performance and recognize accomplishments.
-Orients and trains new supervisors and staff in Health Information Management Department and is responsible for key control activities.
-Provide training to Health Records Technician I's on Medicare Billing inside the Nursed Stations on the unit. Ensures staff work productively and safely on the units.
-Audit, at least quarterly, the billing of Health Records Technician I's on the Nursing Station on the patient Units.
-Ensure all bill audits are coded correctly to ensure maximum reimbursement.
LEADERSHIP
-Implements department goals, objectives, and activities.
-Facilitates revisions and updates of department manuals.
-Develops and conducts health information management trainings, orientations, and workshops.
-Supports and guides staff in developing and maintaining effective working relationships with medical staff and other departments' staff.
-Maintains open communications; encourages and solicits feedback from staff to offer their ideas and input.
-Upholds the American Health Information Management Association principles and tenets.
RELATIONSHIPS
-Promotes and maintains a professional, calm, and courteous attitude at all times.
-Builds cooperative working relationships while upholding rules and regulations.
-Works with hospital staff to ensure appropriate documentation is in the record as required by numerous and varied regulations.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- HEALTH RECORD TECHNICIAN III
- Job Application Package Checklist
Position Details Job Code #:
JC-498066
Position #(s):
480-###-####-005
Working Title:
Health Records Technician III
Classification:
HEALTH RECORD TECHNICIAN III $4,977.00 - $6,237.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Napa County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
Department of State Hospitals - Napa
Department Information
Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.
Department Website:
Department Website:
Special Requirements Statement of Qualifications document is REQUIRED.
- Use 12-point Arial font.
- One-inch margins.
- Two (2) pages maximum, single spaced.
- Include your full name, classification title, and job control number.
1. Describe your educational background & work experience background and how it relates to this position.
2. Describe a project where you managed and/or led a team project. Include your role, obstacles, lessons learned, and the outcome of the project.
3. Describe why you are the best candidate to be selected for this position .
You must first obtain eligibility in order to apply for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the exam for list eligibility by visiting:
EXAM LINK: CalCareers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 11/25/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Department of State Hospitals - Napa
Attn: Exams & Hiring Unit
2100 Napa/Vallejo Hwy.
Napa , CA 94558
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
Department of State Hospitals - Napa
Exams & Hiring Unit
2100 Napa/Vallejo Hwy.
Napa , CA 94558
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
KNOWLEDGE OF:
- Basic medical terminology, human terminology and human anatomy; health record systems and methodology used by health facilities; classification of morbidity and mortality information for statistical purposes.
- Must possess a detailed knowledge of the various record systems used by health facilities; diagnostic techniques and modes of therapy as well as gross anatomy and medical terminology; an understanding of the principles of effective
supervision and maintenance of good public relations; the Department's Equal Employment Opportunity (EEO) Program objectives; a manager's role in the EEO.
- Program and the processes available to meet EEO objectives .
ABILITY TO:
- Understand and conform to specific basic principles and rules of health data abstracting and coding; meet and deal tactfully with the public; communicate effectively; and benefit from academic and in-service training and job experience.
- Must have the ability to analyze situations accurately and take effective action; plan, organize, train and direct the activities of a group of health record technicians; and effectively contribute to the Department's EEO objectives.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
- Free parking
- On-site childcare
- Free on-site gym
- Beautiful hiking/walking/biking trails on grounds
- Close to shopping, schools, freeways
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Harleen Sahota
(000) -
...@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Tiffani Emerson Morris
(707) ###-####
...@dsh.ca.gov
California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.