Job Details

Job Title: Office Coordinator

Location: San Francisco, CA

Schedule: 5 days onsite, 8:00am – 4:00pm PT

Salary: 85k base + Generous bonus and benefits

Our client, a close-knit private equity firm is seeking a polished and personable Office Coordinator to oversee daily operations in their San Francisco office. This is an excellent opportunity for someone who enjoys being the go-to person and thrives in a fast-paced, service-focused environment. The role involves working closely with C-suite executives and administrative colleagues across the San Francisco and Austin offices to ensure a smooth, welcoming, and well-run workplace. The ideal candidate is highly organized, detail-oriented, and service-minded. This role touches all aspects of office operations, from calendar coordination and vendor management to event planning and day-to-day office upkeep.

Key Responsibilities

Office & Administrative Operations

• Oversee all aspects of office management, ensuring a clean, organized, and professional workspace

• Serve as the first point of contact for visitors and team members, providing warm and attentive support

• Maintain office supplies, snacks, and equipment; coordinate with vendors and service providers

• Manage calendars, meeting schedules, and conference room logistics

• Partner with the Austin-based Office Manager and liaise with executive leadership

Events & Culture

• Coordinate catered lunches twice weekly and support the planning of firm events, celebrations, and offsites

• Collaborate with the Social Committee to enhance office culture and engagement

Facilities & Vendor Oversight

• Act as a point of contact for building management and IT support

• Manage external vendors for services such as cleaning, maintenance, and mail handling

• Assist with ad hoc administrative projects as needed

Qualifications

• Bachelor's degree required

• Minimum of 2 years of experience in office coordination, administration, or related roles

• Strong written and verbal communication skills

• Friendly, polished, and professional demeanor with a high level of discretion

• Excellent organizational skills and ability to prioritize tasks in a fast-paced environment

• Trustworthy, dependable, and comfortable handling confidential information

This is a great fit for someone who enjoys being central to a team's success and takes initiative to keep things running smoothly. The firm offers a supportive environment, meaningful work, and a chance to be part of a dynamic and respectful culture.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.