Job Details

Tenant Coordinator (2 positions)

Locations: Mission Bay (San Francisco, CA) & South San Francisco, CA

Schedule: Hybrid – In-office at least 3 days per week

Employment Type: Non-Exempt

Compensation: $31.25 – $36.06 per hour, plus annual discretionary bonus

A nationally recognized real estate firm is seeking a Real Estate Coordinator to join its dynamic Asset Services team. This is a great opportunity for someone looking to grow within the commercial real estate industry, especially within the life science and lab space. We're looking for a highly motivated, detail-oriented individual with strong customer service skills, a passion for real estate, and a team-first mindset.

Who We're Looking For:

This role is ideal for someone who:

• Has excellent communication and interpersonal skills
• Brings a “can-do” attitude and a high level of professionalism
• Is team-oriented, reliable, and eager to learn
• Possesses some previous office, hospitality, or real estate experience
• Is looking for a foot in the door with a respected real estate company working in the life science sector

Key Responsibilities:

• Serve as the first point of contact for tenants, ensuring prompt and professional service
• Support day-to-day property operations, including coordination of meetings, events, and tenant service requests
• Maintain accurate and up-to-date tenant and vendor contact lists
• Draft and distribute tenant communications, such as email bulletins and updates
• Assist with tenant onboarding and move-out processes, including signage, access cards, and orientation
• Help plan and execute tenant appreciation and engagement events
• Manage conference room scheduling, including coordination with A/V vendors and IT support
• Support the monthly accounts receivable process, including reviewing and distributing rent statements
• Maintain and update emergency building documentation and serve as emergency administrator
• Provide administrative assistance to the Building Engineering Team, including requests related to building access, fitness centers, and parking
• Contribute to special projects and administrative assignments as needed

Qualifications:

• Bachelor's degree preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Self-starter with the ability to work independently and take initiative
• Strong client-service mindset and problem-solving abilities
• Excellent written and verbal communication skills
• Interest in pursuing a career in commercial real estate or property management
• Familiarity with billing, budgeting, or facilities management systems is a plus
• Prior experience in property management or a related field is beneficial but not required

Why This Role?

This position offers an excellent entry point into the commercial real estate industry, particularly within the growing life science and biotech sectors. You'll gain hands-on experience working alongside an experienced and supportive team while interacting directly with tenants and vendors.