Job Details

Title: Project Coordinator- Construction

Location: Onsite in Palo Alto, Hayward, or Fremont, CA

Duration: 3 month- contract to hire

Pay Rate: $35-45/hr

JOB DESCRIPTION

A large automotive company in the Bay Area is looking for a motivated and accomplished Project Coordinator to join their North American R&D Infrastructure team.

What You'll Do

• Managing workload – prioritizing work and ensuring deadlines are met.

• Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

• Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.

• Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.

• Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors.

• Site visits including reviewing and documenting existing conditions or construction progress.

• Coordination with AHJ's including permit submissions, project reviews, processing fees.

• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.

• Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.

• Supporting updates to project schedules in MS Project or budget updates in Project Management software.

• Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.

REQUIRED SKILLS AND EXPERIENCE

- 5+ years of experience coming from an engineering, architecture or construction firm.

- Bachelor's Degree in Construction Management or Science, Technology, Engineering or Math (STEM).

- Experience with Bluebeam

- Experience writing RFI's and submittals

- Experience with Autodesk Construction Cloud (ACC), SharePoint, and/or Procore

NICE TO HAVE SKILLS AND EXPERIENCE

- Experience with MS Project or P6.

- Experience with AutoCAD and/or Revit.

- Experience with rendering software such as Twinmotion

- Experience with permitting or other jurisdictional relationship building.