Job Details

APPLICATION FILLING DEADLINE: May 19, 2025

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.

• First Round of Interviews: 6/9 /25
• Finalist Interviews: 6/17/25
• Desired Start Date: Week of 7/22/25

COMPENSATION AND BENEFITS:

• Salary Range:$7,076.00 -$8,602.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $7,802.00 per month(placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
• Fringe Benefits:The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
• Leave/Holiday Time:Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
• Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION:

Under general direction, coordinates the activities of the District's purchasing department and ensures compliance with statutes and policies applicable to procurement activities. Performs technical duties related to the purchasing of services, supplies, and equipment in accordance with established policies and regulations. Develops and maintains relationships with external vendors. Maintains the integrity, equity, and efficiency of the public procurement process. Serves as lead to other classified employees.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

Coordinates the activities of the District's purchasing department.

Conducts and oversees the purchasing solicitation process including bids, requests for proposals, and requests for qualifications; reviews solicitation documents and releases bids; negotiates with vendors for contract awards; and reviews contracts related to District procurement.

Serves as administrator for electronic bid software program, the District procurement card program, other purchasing accounts, and the purchasing module of the financial system.

Consults with users and external consultants to develop technical specifications, performs bid or proposal analysis and makes recommendations regarding purchases, prepares and administers contracts, prepares solicitation documents, and oversees the mailing and distribution process.

Provides guidance on District procurement policy, regulations, and laws, including accessibility requirements.

Prepares and processes purchasing forms such as purchase orders, and professional services agreements. Obtains proper documentation to assign and track vendor numbers.

Determines and develops appropriate sources of supplies and maintains contact with vendors to stay current with technologies, products, and services. Provides technical expertise, information, and assistance for assigned functions.

Oversees the maintenance of filing systems for all District contracts in accordance with District policies, public contract code, and state regulations.

Interprets contracts for appropriate language formats, and prepares monthly reports for the Board of Trustees. Reviews insurance certificates for procurement of services, such as general/professional liability, hazardous materials, and workers' compensation.

Communicates with faculty, staff, students, and external organizations to coordinate activities and programs, resolve issues, and exchange information.

Assists in the development of the department budget, analyzes and reviews budgetary and financial data, and authorizes expenditures in accordance with established limitations and priorities.

May be responsible for and specialize in a specific commodity.

Serves as lead worker to other staff in the area, including training of classified and short-term, non-continuing (STNC) employees.

Supervises and trains student employees.

KNOWLEDGE OF:

Principles and practices of current purchasing methods, procedures, specifications preparation, and contract administration.

Methods and techniques utilized in analyzing the quality of services, supplies, and equipment.

Sources of purchasing information.

Commodity pricing methods.

Budgets and revenue control.

Basic web accessibility tools and document remediation.

Relevant local, state, and federal rules and regulations, programs, policies and procedures, including Uniform Commercial Code, Education Code, Government Code, Public Contract Code, Civil Code.

Applicable technology usage, including standard office productivity software and other appropriate technology, including purchasing software.

ABILITY TO:

Ensure compliance with statutes and policies applicable to procurement activities.

Understand and apply business rules of operation for purchasing software and train other users.

Interpret rules, regulations, and instructions.

Analyze and understand legal contracts and forms.

Collaborate productively and cooperatively with individuals and groups both internally and/or externally.

Communicate effectively, both orally and in writing.

Exercise appropriate judgement in interactions with others and with work processes.

Interact with the public in a helpful, courteous and professional manner.

Demonstrate sensitivity to, and respect for, a diverse population.

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:

Bachelor's degree in related field of study required.

EXPERIENCE:

3+ years of related experience in purchasing, purchasing system administration, and basic accounting.

Preferred Qualification:
Public Works experience preferred.

SANTA ROSA JUNIOR COLLEGE COMMITMENT:
All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan .

To be considered for this recruitment, applicants must provide the following:

A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.

Contact information (phone number and email address) for three professional references. One reference must be from a current orprevioussupervisor.

A brief cover letter.

Currentresume.

A written response to thediversitysupplementalquestion.

Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.

If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application.

PLEASE SUBMITONLYMATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• If selected for the position, official transcripts must be submitted prior to employment.
• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

ADDITIONAL INFORMATION

• Sonoma County Junior College District will notsponsor any visa applications.
• Applicants must be available for interviews at Santa Rosa Junior College at no cost to theDistrict.
• Applicants who have disabilities may request thataccommodationsbe made to complete the selection process by contacting the Office of Human Resources directlyat(707) ###-####.
• Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.
• An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified.General inquiriesregardingthe position and/or District employment should be directedtothe Human Resources Department.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC:

• Office of the President
• Student Services
• Accreditation
• SRJC Factbook
• District Mission, Vision, & Values
• SRJC Strategic Plan

Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer to District Board Policy 3433 and Administrative Procedure 3434 , which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.

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