Job Details

Summerfield Waldorf School and Farm is seeking a Human Resource Coordinator to join our administration team. The HR Coordinator is responsible for the coordination of HR procedures within the Governance structure of the school; this position works to maintain confidentiality and compliance with all regulatory requirements pertaining to employment law and records management and plays a key role in consulting with, and creating and implementing HR procedures for the Board, Core Groups and Director.

Primary Responsibilities Include but are not limited to:

Payroll

• Manage payroll process, including, but not limited to: managing/updating employee payroll accounts; processing employee payroll; managing all deductions as necessary; complete payroll audit worksheets each payroll; distribute payroll checks; create and maintain payroll calendar.

Benefits

• Manage health and dental benefits, and long-term disability plan: oversee open enrollment periods, manage ongoing changes of coverage, including COBRA accounts, and provide employee support; resolve health insurance claim issues for employees as appropriate (refer to Basic Plus as necessary); offer periodic cost-benefit analysis of SWSFs benefit package (medical, dental, retirement) to finance committee; may include managing plan changes/consultants/TPAs, etc.;
• Manage SWSF 401(k) Retirement Plan: enrollment, coordinate training, payroll deductions, non-elective contribution management, Plan reporting.

Personnel

• In coordination with department heads, Core Groups, and the Director, update job descriptions;
• With the Director, coordinateoperations staffing process, including recruiting, interviewing, hiring/terminations; assure onboarding/offboarding with appropriate department; consult as requested with Core Groups for faculty hiring/termination processes; (Core Groups onboard and offboard faculty);
• Process new personnel: hiring paperwork/benefits/trainings; notify all relevant staff of new-hire needs (assign email and computer logins, mailbox, key(s) etc.);
• Prepare Letters of Employment to include salary worksheets; coordinate with Core Groups to confirm FTE calculations/assignments;
• Maintain/update school personnel policy documentation including preparation and distribution of Employee Handbook;
• Maintain confidential personnel files;
• Track and process employee absences (sick or vacation); manage employee leave of absences: inform employees of their rights; support employees through process; update payroll system/employee database accordingly;
• Coordinate process for evaluation and review of Ops staff.

Administrative

• Audit and track monthly accounts payable: medical and dental insurance reconciliation worksheets; employee Medicare premiums; long-term disability insurance; DOJ fingerprints; new-employee medical examinations/tests; job posting advertisements; state/county licenses, etc.;
• Manage Child Care Licensing: audits, personnel requirements, implement new requirements;
• Manage Workers' Compensation claim process: support/educate employees about process and required actions; communicate with insurance companies and ensure proper documentation is submitted and maintained;
• Produce/provide reports as required (Workers' Compensation quarterly reports; verifications of employment; EDD reports/information; retirement plan census, testing, and profit sharing report; annual surveys, etc.);
• Coordinate annual training and ensure personnel are current with state and federal training requirements (CPR, First Aid, Harassment Prevention, Mandatory Reporter, etc.);
• Ensure legal compliance with local, state and federal regulations; update and maintains all state and federal mandated workplace postings, as they pertain to a private school;
• Develop/recommend HR policies as needed and ensure all policies are applied consistently;
• Consult with legal counsel and/or HR experts as necessary;
• Provide a safe and confidential (to the degree legally allowed) space for employees to express concerns, and problem-solve as requested;
• Investigate personnel complaints, including employee interviews.

Qualifications:

• Bachelor's degree or equivalent experience in HR or administration;
• Excellent written and oral communication skills, and interpersonal skills;
• Knowledge of, and proficiency with web-based systems, Microsoft and Google Workspace;
• Ability to multitask and prioritize work without supervision;
• Highly organized and detail oriented;
• High degree of integrity and confidentiality.

Employment Details: This is a year-round, three-quarter to full-time exempt position; Monday-Friday. Summer hours are flexible, to be arranged with the School Director.

Salary and Benefits: The salary range is $65K-$75K (annually), depending on experience. We offer an excellent benefits package including medical and dental coverage, long-term disability insurance, a 401(k) retirement plan, 90% tuition remission for qualified students, three weeks annual vacation, all regular school holidays, and one paid week off for both the winter and spring holidays.

Physical Requirements:

Employees must have the ability to:

• Sit for extended periods of time;
• Enter data into a computer terminal and operate standard office equipment for extended periods of time;
• Read a computer screen and printed matter with or without vision aids;
• Speak at normal levels so that others may understand, in person and on the telephone;
• Hear and understand at normal levels, in person and on the telephone, with or without hearing aids;
• Stand and walk on hard and uneven surfaces for extended periods of time and lengths;
• Squat, stoop and/or bend over;
• Reach overhead, grasp, push/pull up to 35 pounds for short distances;
• Lift and carry up to 45 lbs. at waist height for short distances.

To apply: Please email your letter of intention and resume to Michelle Bovard, Human Resources Manager, at ...@summerfieldwaldorf.org. Please also include three professional references (with phone numbers).