Job Details

A law firm based in Downtown LA is seeking a Receptionist to join their team. The ideal candidate will be responsible for managing front desk activities, ensuring smooth operations, and providing exceptional client service. This role is crucial for maintaining a positive and efficient work environment, as you will handle phone calls, greet clients, and assist with various administrative tasks.

Key Responsibilities:

• Greet and welcome clients and visitors with a warm and professional demeanor. Handle inquiries and direct clients to appropriate staff members.
• Answer, screen, and forward incoming phone calls; take messages and provide basic information to callers when appropriate.
• Manage the firms appointment schedule, including coordinating conference room bookings and notifying attorneys of client arrivals.
• Sort and distribute incoming mail, manage outgoing mail, and handle deliveries or courier services.
• Assist with filing, data entry, and document preparation as needed. Provide general administrative support to attorneys and staff.
• Maintain a clean and organized reception area, order office supplies, and ensure the office environment is welcoming and presentable.
• Assist with scanning, photocopying, and organizing legal documents, ensuring confidentiality and proper handling.

Qualifications:

• Previous experience as a receptionist or in an administrative role, preferably in a legal or professional services environment.
• Excellent communication and interpersonal skills; proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with legal software is a plus.
• Strong multitasking abilities, attention to detail, and the ability to manage time effectively.
• Positive attitude, professional appearance, and the ability to maintain confidentiality.

Compensation:

$22-$25/hr.

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.